Zoom breakout rooms tutorial? Zoom Breakout Room features create dynamic meeting structures that improve the effectiveness of virtual team-building exercises.
The breakout room can hold apart smaller group discussions from the meeting’s main session. Each participant has complete screen sharing, audio, and video capabilities.
By logging in to their profile and turning on the feature, any Zoom user with an account can take part in breakout sessions for free.
What are Breakout Rooms?
Breakout rooms allow you to divide your Zoom meeting into up to 50 different sessions.
As the meeting’s host, you can decide whether to divide the attendees into these distinct sessions automatically or manually. You can also switch between sessions at any moment.
No matter which room the conference host is in, if the meeting is being recorded and uploaded to the cloud, it will only record the main room.
If the recording is on, the person who is recording will be in the same room as the recording. We urge you to make sure your meeting is being recorded and transferred to the cloud.
What are Zoom Rooms?
Imagine a scenario where you could simply press a button to begin a video call in your conference room.
There are no audio/visual sets, troubleshoot your internet connection, or navigate a maze of wires and cables.
Zoom Rooms advance zoom Meetings. Meetings may begin quickly and easily with the help of this technology and software for physical conference rooms and Zoom.
It can launch zoom meetings with only a click of a button. The equipment and calendar systems for the conference rooms include all the audio and visual.
With Zoom Rooms, you can enable easy screen sharing, one-click meeting start, and more.
All You need to know about Zoom Breakout Rooms
One of Zoom Meetings’ most well-liked services is breakout rooms, and the company is constantly introducing new features to improve the user experience and prevent zoom fatigue.
Meeting participants now have the option to select which video Breakout Room they want to visit through Zoom.
Zoom Breakout Room is a feature that allows you to split your Zoom meeting into up to 50 smaller sessions, which enables focused discussions and improves collaboration among smaller groups.
How to Enable Zoom Breakout Rooms
An excellent tool for online meeting scheduling is Zoom. Many individuals may get together and share ideas in the comfort of their own homes because of its simplicity of use.
You might occasionally want to divide certain individuals into teams so they can focus on various issues without needing to leave the present conference. Breakout rooms are useful in this situation.
Only the Zoom desktop application allows you to construct breakout rooms.
In actuality, in order to build and allocate a breakout space, you must be on a desktop. You must enable the feature in your account settings before you may build breakout rooms. Follow the procedures below to accomplish this.
- Go to the Zoom website. Sign in to your account. If you do not have one, you can sign up for free. The breakout room feature is also available on the free version.
- Click on “My Account”.
- On the menu to the left, click on “Settings.”
- Under the “Meeting tab,” click “In Meeting (Advanced).”
- From the menu, look for “Breakout Room” then toggle the switch that allows the host to create smaller meeting rooms, then click “Save.”
You can now create smaller meeting rooms while holding a bigger one with the Breakout Room option activated.
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How to Use Breakout Rooms on Zoom?
Zoom allows for up to 200 attendees in each of its 50 breakout rooms. Only the main room will be active if they record a meeting in the cloud. The participant’s current room will be on if the local recording is live.
Participants in breakout rooms can use their rooms’ full audio, video, and screen-sharing features.
Then, you may either manually or automatically group people into up to 50 different sessions at once; you can even switch participants between sessions.
How to Create Breakout Rooms
By selecting the Breakout Rooms button found in the meeting toolbar, the host or co-host can gain access to the following options for managing breakout rooms:
- Automatic vs Manual Room Creation: Your Breakout Rooms will create automatically, with participants either being assigned to random rooms or their pre-designated rooms. You can create each room and assign individuals to each one using the manual room creation method.
- Move Participant: Simply choose the participant’s name and assign them to a new room.
- Delete Rooms: This choice will remove the Breakout Room that you’ve chosen. The individuals present in that space are still included in the meeting, though. Following the deletion of a room, its participants will once again replace the list for the next available Breakout Room.
- Recreate: With this option, you can start over by establishing your Breakout Rooms at random again and automatically assigning participants to rooms. Alternatively, you might manually establish the Breakout Rooms.
Breakout Room Settings Option
They can customize the breakout room experience using the features found in the Options menu, which is found next to the Breakout Room panel. These choices consist of:
- Move all participants to the breakout room: When you choose the Open All Rooms option, this option instantly shifts all attendees to a breakout room, enabling you to construct break-out rooms.
- Set a timer: You can set a timer for your breakout rooms so that when it runs out, everyone must rejoin the main session. This choice is excellent for team projects or brainstorming sessions.
- Countdown after closing breakout room: With this option, participants in breakout rooms may see how long they have until they return to the main session, giving them the opportunity to finish their discussions.
- Allow participants to return to the main session at any time: Participants have the freedom to rejoin the main session whenever they choose with this option.
How to Manage Zoom Breakout Rooms
These elements can assist you in controlling the session’s tempo and flow once all your participants are available in their Breakout Rooms:
- Self-select a Breakout Room: The meeting’s host can set Breakout Rooms up, allowing attendees to choose which room they want to enter on their own without the host’s intervention.
- Co-hosting a Breakout Room: Co-hosts can now move between Breakout Rooms, start and stop Breakout Rooms, assign Breakout Rooms, and broadcast messages to every member of a Breakout Room. They also have full host privileges in Breakout Rooms.
- Visiting Rooms: You can switch between different Breakout Rooms as a host or co-host.
- Broadcasting a message: Send an announcement to each Breakout Room. This function is helpful if, for instance, you wish to alert your participants to finish their conversations.
- Closing all rooms: Clicking “Close Rooms” will notify attendees to return to the main session when it’s time to wrap up your breakout sessions.
- Sending participants back to breakouts: You can always choose to divide your participants again after a breakout session has ended.
- Responding to help requests: Participants can invite the host to join their breakout by clicking the “Ask for Help” icon. The host will be notified and can join that session right away.
How to Participate in Zoom Breakout Room
You have the same skills to participate in a Breakout Room as you would in a regular meeting. These consists of:
- Self-select your Breakout Room: If the host has enabled this functionality, you can now choose which Breakout Room you want to join. Participants in meetings will be able to move around freely between Breakout Rooms without the host assigning them one. Note: To self-select Breakout Rooms, both the meeting host and attendees must be using Zoom 5.3.0 or later.
- Screen sharing: Just like in a typical meeting, you can share your screen in a breakout room. In Breakout Rooms, however, the host must permit participants to share their screens.
- In-meeting chat: You can communicate with other attendees in your breakout area using the chat feature, as well as share links, content, and ideas.
- Asking the host for help: Using this function, which is specific to Breakout Rooms, you can alert the host that you require help inside your Breakout Room. The host can reply right away by entering the Breakout Room or by telling participants through messages that they will assist when they are free.
Zoom Breakout Rooms make meetings more effective and increase meeting efficiency. You and your team will save a ton of time if you know when and how to use Zoom Breakout rooms!