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How to Print on an Envelope

How Do I print an envelope? In most cases, if you choose to print the address directly on the envelopes, you will only be able to print one envelope. However, some printer trays allow you to load up to ten envelopes at a time. How to Print on an Envelope

What you should know before you start printing Envelopes

In your printer, you cannot use envelopes with a clasp.

You should exercise caution when using heat-sensitive envelopes.

The heat-sensitive warning is particularly relevant to laserJet printers.

If you have a laser printer, avoid using envelopes with self-stick closures.

The term “self-stick” refers to the ability to seal without licking or wetting.

To put it another way, you should use envelopes that are sealed by licking or wetting.

Never print with the flap open on an envelope.

The adhesive from the flap may accumulate inside the printer.

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Printing Alternatives

If you choose to print the address directly on the envelopes, you will usually only be able to print one envelope.

However, some printer trays allow you to load up to ten envelopes at once.

This feature is typically used to preprint the business return address on envelopes.

Along one side of the printer tray, there are hash marks for the stack height limit.

If you use labels, you can usually print 30 at a time.

Mail Merge can be used to import addresses from Excel.

If you don’t have addresses in Excel, you can create mailing address label templates on documents and type in all the information. 

You’ll only save money if you print the address directly on the envelopes.

When you save the templates, the document pages are always available for printing.

Labels are available in white or clear. Word can be used to complete each method.

The method you use is determined by your personal preferences, as well as the type of printer and printer driver you have.

Each printer driver has its own set of printing options and instructions.

Without a valid return address on the envelopes, you won’t know whether or not a mailing was delivered.

The return address is one of the most important items on an envelope, regardless of printing options. 

How would you get feedback otherwise?

Printing an Envelope in Microsoft Word

You’ll need to decide what software to use to create your envelope format.

This is before you can choose from the various envelope sizes available or place your selection in the paper input tray of your favorite printer.

Microsoft Word is the most commonly used of all the options.

Here’s how to do page setup for printing envelopes in Word in Windows 10.

Fill in your Return Address

Open Word and select Options from the File menu. Go to Advanced from there.

Scroll down to General in the menu that appears. Fill in the mailing address box with your return address.

If you prefer, you can change the font.

Use the mailing address rather than the physical address (if those are different).

Word will save automatically the return address. Select OK.

How to Print on an Envelope

On the Mailings Tab, select Envelopes.

Choose Envelope Options from the Mailing tabs “Create group”.

Navigate to the Envelope Options section.

The Envelope Options tab provides numerous options.

A 10 is the standard business envelope size.

Select the Envelope Size

Select the envelope size that you want for your mailing.

Most of the time, you’ll choose 10 for the traditional business envelope.

You can also specify a custom size for the envelope.

Choose Custom for the envelope size.

Height is the “short side” of the envelope and length is the “long side.”

In the Dialog Box, select the Printing Options Tab.

The manner in which you place the envelope in the printer tray varies by printer.

Because you connected your computer to your printer,

When you select the “Envelopes” button, you will see an image of the envelope placement.

For instance, face down or face up, on the left or right side.

Look for the lines that indicate where the envelope flap is.

What Comes Next?

Close the tray after loading an envelope. As a test, enter an address and print the envelope.

Check the envelope to ensure that the address is not upside down.

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Frequently Asked Questions

1. Can you Print directly on an Envelope?

Microsoft Word is the most commonly used.

You can use a computer program to print an address on a single envelope, which you load into the paper input tray of your printer.

Alternatively, you can perform a Mail Merge and print addresses on a sheet of adhesive labels that you load into your printer’s paper input tray.


2. How do I set my Printer to print Envelopes?

Click Envelopes in the Create group on the Mailings tab.

Select Options, followed by the Envelope Options tab.

Tap the option that corresponds to the size of your envelope in the Envelope size box.

Select the Printing Options tab.

Load the envelope according to the instructions in the dialog box.

Select OK.


3. How do I print Addresses directly on an Envelope?

Enter the delivery and return addresses in Mailings > Envelopes.

Place the blank envelope in the printer tray as shown in the Feed box diagram.

Choose Print.


4. How do I print an envelope using Word?

Enter the delivery and return addresses in Mailings > Envelopes.

Place the blank envelope in the printer tray as shown in the Feed box diagram.

Choose Print.


5. Does Word have an envelope template?

You can also use a matching letterhead and Word envelope template to create your business stationery.

Simply select your design, customize with your name and contact information.

Type in your recipient’s address, and print on the size of envelope specified in the instructions.


More FAQs

6. Why are my Envelopes not printing correctly in Word?

Consult your printer’s documentation to learn how to load the envelopes into the printer.

You should update your printer driver.

Return to the Envelope Options dialog box’s Printing Options tab and make changes to the printing options.


7. How do I set up an envelope size in Word?

Click Envelopes in the Create group on the Mailings tab.

Select Options, followed by the Envelope Options tab.

Click the option that corresponds to the size of your envelope in the Envelope size box.

Select the Printing Options tab.

Load the envelope according to the instructions in the dialog box.

Select OK.


8. Why is my HP printer not printing Envelopes?

Custom Paper Settings to that envelope size if it is available on the “Size list.”

If the Envelope size is not listed, set Custom Paper Settings to “Custom.”

After the EWS Paper Settings have been “applied,” return to Word > Mailings > Envelopes

Create the envelope, and click Print.


9. How do I print envelopes on HP 8610?

Place envelopes in the tray, print side down.

Select Print from your software’s File menu.

Check that your printer is selected.

Configure the print options.


10. How do I print envelopes on my Epson printer?

Select your printer as the Printer setting, then configure the Copies & Pages settings.

From the pop-up menu, choose Print Settings.

Choose Envelope as the Media Type, then configure the print settings.


Some small business owners believe that direct printing on an envelope as part of their direct mailing services looks more professional.

Some people prefer to use labels for mail-out marketing ideas.

Of course, your decision will be based on your personal preferences after you’ve thoroughly researched all of your options.

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