Email closings: Tips for Creating Professional or Casual Email Closings.
Email closings: Email closings are the last thing your audience reads after finishing your message and can be the motivating factor in how quickly they respond—or whether they respond at all. This article explains how to create a professional and casual email ending.
Tips for creating a professional email Closings
Here are a few things to keep in mind as you compose your email closings:
Use your full name. Always include your first and last name in your closing—especially in the first few correspondences. This way, your recipient is clear on your identity and is less likely to confuse you with other contacts who have the same first name.
Be professional. Use context clues to determine the appropriate tone to use in your closing. If you are emailing someone you’ve never met, keep a professional tone by avoiding casual sign-offs like “Chat soon!” If you have exchanged several emails and feel that a more laid-back closing would be more appropriate, feel free to mirror your audience’s tone. If you’re unsure, it’s always a good idea to err on the side of a professional.
Decide whether a closing is appropriate. If you’ve exchanged several emails with someone, it can be tempting to skip the closing. In this case, it is good to be thoughtful about including closing in your email. While your conversations might have become more casual, an email closing still exhibits attention to detail and professionalism. Additionally, the recipient may forward your email to others within the organization who may not have communicated with you previously. A thoughtful closing will leave a favorable impression on them and makes the communications clear and easy to follow.
What to Include in your Email Closings
There are a few elements you should consider when writing your email closing. Here’s what you’ll need to include:
1. A closing line
The last line of your email should not only share gratitude with the recipient for reading your message but also include a call-to-action or statement that will either motivate the recipient to respond or shows you anticipate a response. For example, a closing line might look like this:
Thank you for taking the time to review my resume and professional references. I look forward to hearing from you soon!
Sincerely, Beth McKnight
2. Your full name
Use first and last name in your email sign off to avoid confusion and help ensure they remember you. By using your full name in your email signature, resume, cover letter and any other documents you share, your chances of getting a response should be increased.
3. Your professional title
You don’t necessarily need to use your current job title (i.e., Account Manager at ABC Company), but it can be helpful to include a title that illustrates what you do. For example,
Joe Jefferson Sales Manager
4. Contact information
Even though the person receiving your message already has your email address, it’s important to include additional methods of communication, such as your direct phone number.
Phrases to use and avoid in professional email closings
While some more casual closing phrases might be fine once you’re already working at a company and exchanging communications with colleagues, you’ll want to make sure the phrases you use during the hiring process are more professional.
Classic Email Sign-Offs
[Your name or initials] (ideally followed by a digital signature and contact information)
Looking forward to your reply
Formal Email Closings
With sincere gratitude and appreciation
How to End a Business Email Professionally
Thanks for your consideration
I await your reply with interest
Keep in touch
I’ll circle back
Hope to hear from you soon
Keep me posted
Looking forward to it
Great working with you
Keep up the good work
Feel free to give me a call
Hoping you can work me in
Hope this helps
Let me know if you have any questions
Let me know what you think
Let me know soon
I’ll let you know soon
Xx [Your name] (e.g. Xx Sam Mendoran)
Informal Ways to End an Email to a Colleague
Wish you were here
See you soon
Can’t wait to hear from you
Hope all is well
Very truly yours
Your [relation to recipient]
All the best
Hasta La Vista
See you around
Peace and love
Take it easy
Peace be with you
Our thoughts are with you
Hoping for your continued blessings
Until next time
Talk to you later (ttyl)
Tata for now (ttfn)
You’re the best
How to Close a Thank You Email
Thanks for your help
Thanks very much
Thanks for your time
Thanks for pointing me in the right direction
Thanks in advance
Thanks for your consideration
Can’t thank you enough
It was a pleasure doing business with you
Thanks a million
I appreciate your time
Happy to help
Let me know if you need anything
Let me know what else I can do
Let me know what looks good
Let me know what looks interesting
Rock and roll
At your service
You’re the best
Casual and Funny Email Sign-Offs
Only use these if you and the person you’re emailing have a close and friendly relationship. These should not be used for formal emails to clients.
May the Force be with you
Live long and prosper
Only you can prevent forest fires
These aren’t the droids you’re looking for
Do, or do not
Just my two cents
Don’t let the bedbugs bite
From the mind of a genius
I’ll be back
See ya later
Winter is coming
Watch your back
Remember the Alamo
To infinity and beyond
Keep on keepin’ on
Signing off for now
That’s all for now
Eat your veggies
Onward and upward
Take Care, Comb your hair
May I always live to serve you and your crown
Power to the people
Stopping, Dropping, and Rolling
“No trees were killed to send this message, but a large number of electrons were terribly inconvenienced.” (h/t Neil deGrasse Tyson)
Email Closings for Business Events or Professional Occasions
I have a friend who once accidentally signed an office email to his entire department with love. He never lived it down. Save this one for family, close friends, and your significant other. The same applies to hugs or XOXO.
Thx or Rgrds
You’re not thirteen, and this isn’t a conversation happening in a messaging app. Use your words.
On the surface, take care sounds pleasant, but on closer examination, it seems to imply that the recipient should be wary of potential dangers. Use this only if bears are known to lurk by the Dumpster outside the recipient’s office. (We’re only half kidding!)
Looking forward to hearing from you
This one also sounds nice at first, but it’s ultimately passive-aggressive. Your recipient is likely to hear an implied “You’d better write back.”
Do you really, truly belong to the recipient? Nope. This sounds insincere and hokey . . . unless you’re writing a letter home to your parents from summer camp.
Respectfully / Respectfully yours
This one’s okay if you’re sending a formal missive to the POTUS, but it’s too formal for anything else. In fact, according to Business Insider, respectfully yours is the standard close for addressing government officials and clergy.
[Nothing at all]
We live in a world where people frequently email from mobile devices, so excluding a signature certainly isn’t a no-no as an email chain progresses, particularly if your recipient also drops the more formal sign-off. But not signing an initial email or using only the formal signature you’ve created to append to your outgoing emails comes off as impersonal. (Bloomberg disagrees, stating that email has become more like instant messaging than true correspondence these days, but we’re sticking to our convictions.)
-[Name] or -[Initial]
While this sort of sign-off may work for very brief, informal emails, it’s too cold and detached for most, particularly when you’re connecting with the recipient for the first time.
Have a blessed day
It’s best to keep anything with religious overtones out of your professional correspondence, although this one’s fine if you’re emailing an acquaintance about what you’re bringing to the church potluck.