Best Simple Guide to Writing Condolences in Email 2022

 – Condolences Email –

Writing a condolence note is never easy—and it may seem even tougher when writing one for a client.

It’s a struggle to reach the right level of emotion, say something meaningful, and be genuine. Juggling all this to create a few sentences is hard!

Whilst it’s almost always better to send a Condolences Email, there are times when it’s not possible. Things like the time it will take, being able to see the bereaved in person or post it to them, knowing their address, etc.

All these can play a role in your decision not to send a Condolences Email. Sometimes it just works out that sending a condolence email is the best option. Simplicity, speed, and ease.

READ ALSO:

• Guide to Writing Condolences in Email
• Death Anniversary Quotes
• Funeral Announcement Wording Samples
• Comforting Prayer For Loss Of Loved One
• Get Through the Loss of a Friend

Sample Condolence Emails

These email templates are suitable for use in most situations and aren’t designed for a specific person like the samples further down.

Dear ______,

I am so sorry for your loss. ______ was a wonderful person who will be so sorely missed. Their warm spirit and generosity was a joy to all who knew them.

Please accept my condolences to both you and your family, and if there is anything I can do don’t hesitate to ask.

My sincerest sympathy,

**********

Dear ______,

I was so sorry to hear about the untimely passing of ______. Whilst understandably I don’t know the details I wanted you to know I’m thinking of you during this awful time.

With sympathy,

**********

Dear ______,

I am so sorry about _____’s death. She was a truly incredible woman who had such an amazing effect on everyone who knew her. I can’t imagine how difficult this is for you.

Her warmth and generosity made us all better people and we consider ourselves lucky to have known her. She will be miss terribly.

Please accept our sincerest condolences,

**********

Dear ______,

I was so sorry to learn about the loss of your ______. Please accept my condolences and know that you are in my prayers. If there is anything I can do to help or you just need to talk then I will always be there for you.

All my sympathy,

Sample Condolence Email to Client

Sending condolences to a client is important as getting the tone wrong or causing offense could damage future business opportunities or relationships. With a condolence email to a client, you can either stick to something short and simple or talk in detail about the loss. See examples of both below.

Dear ______,

Please accept my deepest condolences for the loss of your mother/father. It was such sad and shocking news.

Whilst I never had the opportunity to meet your mother/father I know how close the two of you were. Over the years we’ve worked together her/his influence has been clear to see.

I know how difficult this must be for you so I wanted to reach out and let you know as a trusted client that I’m here if you need anything. You will be in my thoughts and prayers.

Sincerely,

Dear ______,

It was with such sadness I learned of ______’s passing. He/she was a great friend as well as being as a trusted client.

Please accept my most sincere condolences to both you and your family. If there is anything I can do please don’t hesitate to ask.

Yours,

**********Dear _____,

We were shocked to learn of your loss. _____’s passing will be grieved by all of us here at the firm. I considered him a personal friend and I will always remember him with great admiration.

With sincere sympathy,

**********

Dear ______,

I’m so deeply sorry to hear of your father’s passing. Please accept my condolences and know that you will be in my prayers.

Yours,

Sample Condolence Email to Boss

Losing a boss can be upsetting if you were close. You may want to send an email to the company executives that express your sympathy or to the family of the boss who has passed away letting them know how wonderful they were to work for.

Dear ______,

I was so sad to hear about the loss of your wife. My heart goes out to you during this incredibly difficult time.

 

I only had the opportunity to meet your wife on a handful of occasions but she was always such a kind and funny lady. I know she will be missed dearly.

Everyone is thinking if you and if you need any help with anything then please just ask.

My condolences,

**********

Dear ______,

I am so sorry to learn of ______’s passing. You have my most sincere sympathies at this time. Your whole family is in my thoughts.

_______ was a fantastic boss and the entire office is devastated by their loss. His/her positive attitude helped to motivate all of us and we were never in doubt as to how much he/she valued our contribution and work. We will miss him/her so much.

If you need anyone to cover or take on some extra work at the office I would be happy to do so.

My deepest condolences to you and your family,

READ ALSO:

• Expensive Mother’s Day Gift Ideas
• Touching Loss Of Pet Poetry
• Prayers For Loss of a Loved One
• Comforting Prayer For Loss Of Loved One
• Get Through the Loss of a Friend

What is the Best Way to Express Sympathy?

The specific way you express your sympathy or condolences will depend on the context.

For instance, a text to your best friend will be different from a sympathy card sent to a business associate. Talking in person at the funeral will be different than when you meet up with your friend for coffee after the service. And of course, sending a sympathy email is different from all of these.

Still, there are some basic features of a condolence message that are important no matter the context.

1. Express your sympathy – “I’m so sorry for your loss.”

2. Talk about the decedent – “[Name] was a great person and will be sorely missed.”

3. Find words of comfort and solidarity – “I’m thinking of you; we’re praying for you; you and your family are in our hearts.”

4. Offer help or support, if possible – “We’d like to contribute something to help. Here are some ideas…” [Be specific]

What do I put in the Subject Line in a Sympathy Email?

No matter how short or long they may be, email subjects lines are one of the most important components of the overall email. They let the recipient know, at a glance, something of what the message will be about.

So it can be difficult to know just what to put in the subject line of your sympathy email. We suggest keeping it short, sweet, and to the point.

Here are some example subject lines:

1. My Condolences

2. My Sympathies

3. So Sorry for Your Loss…

4. In Loving Memory

5. In Loving Memory of [Name]

6. A little message for you…

7. Just checking in…

8. Thinking of you

9. Here for you if you need anything

How do I Sign a Sympathy Email?

When it gets down to actually writing and signing a Condolences Email, there are three main steps to consider:

1. Begin with a message of comfort, like “Dear [Name], I was so very sorry to hear about [Name of decedent]. I know that anything I say to you right now wouldn’t even come close to offering you the comfort you need, but I wanted you to know that I’m here for you.”
2. Share a special memory you have of the deceased. “I’m not sure if [Name] ever told you this story, but it’s one of my most cherished memories of him/her. It all started when…”
3. Offer your closing remarks and signature. Keep it short, warm, and as comforting as possible. Here are a few examples:

• “Again, my heartfelt condolences to your and your family.”

• “Sincerely and with condolences”

• “Prayerfully” or “With prayers and deep sympathy”

• “In loving memory”